Payment Reconciliation

Overview

Payment transactions are processed on your website during checkout, then integrated to your ERP system.  

For reconciliation purposes, these payments are posted to a clearing account over the course of the day. For information about this process and PRONTO, see:

• PRONTO and Online Payments
• PRONTO And PayPal Payments 

Account Payments (i.e. payment of outstanding invoices) are handled in line with the payment method used (Credit Card, EFT, PayPal) with regard to transaction posting. Cash Receipts are matched to the relevant PRONTO/ERP invoice by Reference. 

Example: Online payment of Order No. 10379821:

1. The Order has a Reference of 642898.  
2. The invoice is paid online by Visa card. 
3. The Cash Receipt comes through to PRONTO with a receipt number (INTERNET REC1721-V), and a Reference matching that of the original order (642898). 

If multiple invoices had been paid at once, the Cash Receipts would all have the same receipt number, and unique References in line with the sales orders to which they were linked. 

For BPAY and EFT transactions, payment is generally confirmed before the order is released. For further information, see: 

• Release EFT and BPAY Payments

Contra Accounts 

For the purposes of journaling Cash Receipts, a Contra debtor account may be used instead of a General Ledger (GL) clearing account.  Read more about this method here - Using a Contra Account for Online Payments instead of GL Account.

Additional Information

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 Online Payment Types

Related help

• Page:
  Braintree Payments - Credit Card Data Flow
• Page:
  Release Payments
• Page:
  Order Data for Eway Fraud Protection
• Page:
  Attach Payment Document to Order
• Page:
  Braintree Google Pay Settings